Google Docs in the Classroom - day 4

There are many reasons to utilize Google Docs in your classroom. We are going to focus today's lesson on just a few of them.  In Google classroom, I've included instructions for the table of contents portion of this lesson.

A few ideas:

  • Create a class book with a table of contents (poetry or writings)
  • Collaborate on a writing project
  • Brainstorm
  • Utilize shapes, lines, and arrows to create brainstorming web. (drawing tool)
  • Use Google classroom as a copy machine for all your docs.
  • Utilize the research tool to look up and cite sources
  • Share documents with others
  • Create different folders and share whole units with other teachers or students
  • Publish items to the web
  • Embed documents in outside sites
There are many others. We will try to touch on the ones listed above.

1.  Create the document and name it.  Now you are ready to "Invite" others.

  • Click on the More button and select Share, then Share once more.  Next, type in the email addresses of the people you want to share the file with.  
2.  Work in tandem (sharing up to 50 people)
  • If someone else is actively using the document, their profile picture appears in the top-right corner of the window  Colored markers show where they're editing, and changes automatically appear on your screen.
    • Note:  By default anyone given editor access to a file can invite others to edit and view it.  To prevent this, click More>Share>Share, then click Change next to "Editors will be allowed to add people..." and switch to the setting that restricts this ability to you.
  • Speed up sharing! Create a folder and share the folder with people.  Put a check next to the folder, then click the More button, then Share, then Share again to share its contents.
  • Four ways to share:  Download to computer, flash drive, etc., Email, Invite (stated above), Publish online.  When you publish online, Google will automatically create a Google-hosted web page for the document.  you can pass the web address to others for viewing.
3.  Safe sharing/commenting
  • If you're uncomfortable with people simultaneously editing the same document, there are additional tools to make it safer.  Select Insert Comment at the point where you wish to make a note.  This will be visible to others.
4.  Roll back the changes (if someone makes a mistake)
  • Go to File, See revision history to see what changes have been made.  If you dislike them, you can roll back to an earlier version, or copy just the bits you want to restore and paste them into the latest version.
5.  Hyperlinks
  • To create a hyperlink (link that will open up to a website) highlight a section of text and then hit (Command K for Mac) or (Ctrl K on a PC).  Type or paste in a web address to create a link. Try out this hyperlink as an example.
6.  Table of Contents
  • Go to the Styles menu to see default styles for titles, subtitles, and headings.  Try marking up all the headings in a document with the Heading 1 style.  Next, go to the Insert menu and choose Table of Contents.  This will auto-generate a list of all headings that use that style.
7. Creating styles
  • You can also create your own styles.  For example, apply a font and a font size to any heading.  With the text selected, go to the Styles menu and click the arrow next to Heading 1.  Choose "Update 'heading 1' to match".  All text marked as Heading 1 adopts the same styling.
8.  Web Clipboard
  • Hidden in the Edit menu, the Web Clipboard is a handy tool for storing multiple selections to copy and paste.  You can copy text and images from Docs and other Google Apps and paste to other documents within the suite. You can also paste between two computers.

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